Terms & Conditions

The City Academy

The City Academy, Bristol
Russell Town Avenue

1. Who is this contract between?

The contract is between us and you, not any other person or organization you book facilities for. You accept responsibility for paying all charges including any extra charges arising under this contract. You may not transfer your rights under this contract to any other person or organization.

2. Confirming bookings

We will confirm your booking only on the basis of these terms and the confirmation of booking form. The confirmation of the booking will state the facilities which you have booked and it includes a clear statement of any other arrangements which have been agreed between you and us.

3. Additional Costs

An additional £25 every 15 minutes will be accrued after an initial 30 minutes grace.

4. Paying your invoice

For single bookings, we will invoice you for all charges about seven days after the event. For continuous bookings, we will invoice you at the end of each four week period. You must pay to the address shown on the invoice within 30 days of the date of the invoice.

If you do not pay the invoice in full within 30 days, we will charge you interest at 4% above bank base rate in the amount outstanding from the date of the invoice to the date you pay us. We also reserve the right to suspend further use of our facilities by your organisation.

5. Altering your booking

If you alter your booking, we will send you a new confirmation of the booking form, so that you know exactly what you have booked and what you are responsible for.

The confirmation of the booking will set out the facilities, which you have booked and agreed with us. It will include details of any extra facilities which we have agreed to provide and of any items you have cancelled.

6. Cancellation Schedule

We must have at least 48 hours notice for any cancellation of any booking. For events we require 7 days notice. For cancellations with less than 48 hours notice, we regret that there is no refund. In all cases, we reserve the right to deduct the cost of any specific expense we have incurred in relation to the event.

You must make cancellations with us by calling 0117 9542811 and leaving a voicemail message or by sending an email to Flahived@cityacademy.bristol.sch.uk. No cancellation takes effect until we receive your cancellation notice.

7. Changes or Cancellation by us

We reserve the right to alter or cancel any booking subject to 7 days notice if the facilities are needed for a school event. If we cannot keep to the terms of a booking for reasons beyond our control it may not be possible to give this notice. The Academy will not be liable for any loss on your part as long as we could not have avoided the alteration or cancellation by taking reasonable steps. Reasons beyond our control include, but are not limited to, the failure of electricity, heating systems, water supplies, fire or flooding. If this happens we will make reasonable efforts to offer you an alternative. ~We cannot accept responsibility if we cannot provide rooms or other facilities for reasons beyond our control.

8. Access to Premises

We can only make rooms available for the time shown on the confirmation of the booking. If you want an extension, you must agree the extension with us in advance and agree to pay our additional charges. We may also make additional charges, where you want access to City Academy premises outside of premises’ normal hours of opening during, prior to or after you event.

We reserve the right to refuse entry to our premises to any person without giving any reason.

You and your guest/delegates must vacate the premises and remove all of yours and their belongings and equipment by the time you agreed with us in your booking. If you or they do not do so we may remove all such property without liability to you or the owner and recover all our costs from you.

9. Animals & Pets

Please make sure that the members of your party know that no animals or pets of any kind, except guide dogs are allowed on our premises.

10. Behaviour on our premises

You must make sure that you, the members of your party and anyone visiting you at the City Academy in such a way that they do not cause a nuisance or unreasonable disruption to us, our students or employees, or to our other visitors. As space is limited, we would ask you to discourage spectators. Eating and drinking are not permitted outside of our designated dining area. The Academy is a non-smoking environment.

11. Liabilities

We accept no responsibility for loss or damage to property (including personal property) brought on to the City Academy premises. We shall not be liable for any consequential loss of any other loss, or any damage or injury (except personal injury or death caused by our negligence), which may arise out of or in connection with the use of City Academy premises by you or any member of your party, however the loss is caused or the damage or injury is sustained.

Limited car parking is provided, but it is strictly at the owner’s own risk.

You accept full liability for any damage to our premises, fixtures and fittings, furniture or equipment or theft of such items that arises in any area of the Academy that you are using, during the period of your usage.

Any such damage must be reported at once to our facility staff or caretaker.

12. Insurance

You should make sure that you are fully insured against all losses or liabilities that may arise out of your event (including but not limited to those referred to in the last clause).

13. Security/Disruption of Meeting etc.

It is your responsibility to inform us if you have any reason to believe that your event is going to raise any security or safety issue/s, or if you know of any reason why we might need to provide extra security for your event (example because there is a risk of disruption) however remote the issue or reason may be.

You will be in breach of the conditions of booking if you fail to inform us of any such issue or reason. You must indemnify us against all damage or liability we suffer or incur as a result of any such issue or reason.

14. Services provided by someone outside the City Academy

If you ask us to arrange for a service provided by any person or organization outside the City Academy and we agree, we will act ass your agent. Any resulting contract is between you and the person or organization providing the service. We will not be responsible for the service. We will not be responsible for the service in any way. We will treat the person or organization as a person visiting you at the City Academy.

15. Using the City Academy name without permission

You may not use the name City Academy Bristol, the name or logo of the City Academy Bristol or of any of its departments or any photographs of any part of the City Academy Bristol without our prior written permission.

You must not affix or permit anyone to affix publicity for your event to any of our premises without our prior written consent.